Privacy Policy

SmartFlowStream Trading Platform

Effective Date: January 15, 2025 | Last Updated: January 15, 2025

At SmartFlowStream, we understand that your privacy matters deeply. This comprehensive policy explains how we collect, use, protect, and manage your personal information when you engage with our trading education platform and related services. We've crafted this document to be transparent about our practices while ensuring compliance with Malaysian privacy regulations and international standards.

Information We Collect

We gather information through various channels to provide you with personalized trading education experiences. This includes data you provide directly during registration, information collected automatically through your platform interactions, and details from third-party integrations where applicable.

Personal Information: Your name, email address, phone number, residential address, date of birth, and educational background help us tailor our learning programs to your specific needs and experience level.
  • Account credentials and profile information including trading experience level
  • Payment details and transaction history for course purchases
  • Communication records including support tickets and educational inquiries
  • Device information, IP addresses, and browser specifications
  • Learning progress data and course completion statistics

How We Use Your Information

Your information serves multiple purposes within our educational ecosystem. We use it primarily to deliver high-quality trading education, provide technical support, and improve our platform's functionality based on user behavior patterns.

Educational Delivery: Customizing learning paths based on your experience and progress tracking
Account Management: Maintaining secure access and managing subscription services
Communication: Sending important updates, educational newsletters, and responding to inquiries
Platform Improvement: Analyzing usage patterns to enhance user experience and course effectiveness
Legal Compliance: Meeting regulatory requirements under Malaysian financial education guidelines

Data Sharing and Disclosure

We maintain strict control over your personal information and never sell it to third parties. However, certain operational necessities require limited data sharing with trusted partners who help us deliver our services effectively.

  • Payment processors for secure transaction handling (encrypted data only)
  • Educational content partners for specialized trading resources
  • Technical service providers for platform maintenance and security
  • Legal authorities when required by Malaysian law or court orders
All third-party partners sign comprehensive data protection agreements and are required to maintain the same privacy standards we uphold for your information.

Your Privacy Rights

Under Malaysian privacy legislation and our commitment to transparency, you have several important rights regarding your personal information. These rights ensure you maintain control over how your data is used and stored.

  • Access your personal data and receive copies of information we hold
  • Request corrections to inaccurate or incomplete information
  • Delete your account and associated data (subject to legal retention requirements)
  • Restrict processing for specific purposes while maintaining essential services
  • Withdraw consent for marketing communications at any time
  • Request data portability to transfer information to other platforms

To exercise these rights, contact our privacy team using the details provided below. We typically respond within 30 days and may require identity verification for security purposes.

Data Security and Protection

Protecting your information is our top priority. We implement multiple layers of security including encryption, access controls, and regular security audits to safeguard your data against unauthorized access, alteration, or disclosure.

Security Measures Include: 256-bit SSL encryption for all data transmission, secure server infrastructure with regular backups, two-factor authentication options, and restricted staff access on a need-to-know basis.
Regular security assessments and vulnerability testing
Encrypted data storage with multiple backup locations
Staff training on privacy and security best practices
Incident response procedures for potential data breaches

Data Retention and Deletion

We retain your personal information only as long as necessary to provide our services and meet legal obligations. Different types of data have varying retention periods based on their purpose and regulatory requirements.

  • Active account data: Maintained while your account remains active
  • Educational progress records: Retained for 7 years for certification purposes
  • Financial transaction data: Kept for 7 years per Malaysian tax regulations
  • Marketing communications: Deleted immediately upon unsubscription
  • Support communications: Archived for 3 years for quality improvement

International Data Transfers

Some of our service providers operate outside Malaysia, which may require transferring your data internationally. We ensure all such transfers comply with Malaysian privacy laws and include appropriate safeguards to protect your information.

When transferring data internationally, we use standard contractual clauses approved by Malaysian authorities and ensure recipient countries provide adequate protection levels for personal data.

Cookies and Tracking Technologies

Our platform uses cookies and similar technologies to enhance your learning experience, remember your preferences, and analyze platform usage. You can control cookie settings through your browser, though some functionality may be limited.

Essential cookies for platform functionality and security
Performance cookies to understand user behavior and improve services
Preference cookies to remember your settings and choices
Analytics cookies to measure course effectiveness and engagement

Changes to This Policy

We may update this privacy policy periodically to reflect changes in our practices, legal requirements, or service offerings. Significant changes will be communicated through email notifications and prominently displayed on our platform.

We encourage you to review this policy regularly to stay informed about how we protect your privacy. Your continued use of our services after policy updates indicates acceptance of the revised terms.

Privacy Inquiries and Contact Information

SmartFlowStream Privacy Team
No.27-4, Level 4, Jalan USJ 9/5Q
47650, Selangor, 47620 Subang Jaya, Malaysia

Email: privacy@smartflowstream.com
Phone: +60148814828
General Inquiries: info@smartflowstream.com